For practices that order implants and supplies
Dental inventory management software that tracks every lot and compares supplier prices.
Stock by location with lot and expiry, each supplier's price for the same item side by side, and one order per supplier from one cart.
Dion Supply is dental inventory management and procurement software for dental and surgical practices that tracks stock by location, lot and expiry and carries every purchase from price comparison to a matched invoice.
What Dion Supply does for a practice
Lots, expiry, UDI
Scan the GS1 label; the lot, expiry and serial land on the shelf record. An expired lot cannot be consumed — the database refuses it.
Kits from the chart
A completed procedure on the Dion bus consumes its kit at your default location. No end-of-day counting from memory.
Prices side by side
Premium, economy and wholesale lines for the same GTIN, priced with your contract tiers. Formulary rules warn or block.
Orders that close themselves
Submit → accept → ship → receive → match. A matched invoice becomes a bill in Insights without being keyed twice.
A supplier portal
Suppliers upload catalogues, set tiers and promotions, accept and ship orders, and see what practices looked at.
Your card, their account
When marketplace charging is on, the supplier is the merchant of record. Dion takes a platform fee and never holds your money.
Inventory by location, lot and expiry
Every item is counted per location, so each office sees what is on its own shelves. Receiving records the lot number, expiry date and serial number against the delivery, and the Scan page reads them straight off a GS1 barcode or DataMatrix label.
When stock is used, the lot that expires first is drawn down first, and an expired lot cannot be consumed at all. Cycle counts post any difference as an adjustment, transfers move stock between your locations, and each item's reorder point flags low stock at the location that is running short. Account owners and administrators also get a daily email listing lots that are close to expiry.
Procedure kits that consume themselves
Define the supplies a procedure uses once. When the clinical record or your practice management system reports that procedure complete, the matching kit is consumed at your default location, taken from the lot that expires first. Nothing waits on a count from memory at the end of the day.
Patient identifiers and tooth details are removed before anything is stored, so Dion Supply holds supplies and quantities, never patient records. It tracks what was used; every clinical decision stays with the clinician.
Purchasing that shows every price
Items at or below their reorder point land in a reorder queue, each line showing the ways you can buy it and what each one costs. Marketplace supplier prices sit beside the contract prices of the distributors you already have accounts with, so the comparison is on one screen. One cart becomes one order for each supplier or distributor account.
Roles keep the steps apart. Orders over your threshold wait for an approver, a budget can warn or refuse at checkout, and a formulary can limit which suppliers are allowed for an item, for one office or for the whole practice. Requests for quote can go to marketplace suppliers and to your distributor reps together, and a backorder list shows what has not arrived yet.
From delivery to a matched invoice
Receiving is done against the order, with lot and expiry recorded for the items that need them. Supplier invoices are matched three ways, ordered against received against invoiced. A clean match is passed to Dion Insights as a bill; an invoice that does not match is held for a person to review.
Reports cover spend by supplier, category, office and manufacturer, the price trend of any item, what you paid against list price, waste, usage by provider and the value of stock on hand. Each report has a date range and exports to CSV.
For offices, groups and suppliers
Seven practice roles (account owner, administrator, purchaser, approver, receiving, clinician and staff) mean each person sees and does only what their job needs. Locations sit under one practice, each with its own stock and counts, and spend can be reported by office.
Suppliers get their own portal. They list a catalogue, set price tiers and promotions, accept and ship orders, answer requests for quote and see which items practices looked at.
Works with the rest of Dion
Dion Clinical
A completed procedure in the clinical record consumes its kit in Dion Supply.
Dion Insights
A supplier invoice that matches in Dion Supply becomes a bill in Dion Insights.
Dion Health
The platform Dion Supply belongs to, with the rest of the Dion apps.
Questions practices ask about dental inventory management
What is Dion Supply?
Dion Supply is dental inventory management and procurement software for dental and surgical practices. It tracks stock by location, lot and expiry, compares supplier and distributor prices, runs purchasing through approvals, and matches each invoice to what was ordered and received. It is part of Dion Health, so it connects to the clinical record and to Dion Insights without re-keying.
Who is Dion Supply for?
It is for dental and surgical practices that buy and stock supplies: single offices, practices with several locations and groups. Owners and administrators run purchasing, purchasers build carts, approvers release larger orders, receivers check deliveries and clinicians record what they use. Suppliers have their own portal to list catalogues and answer orders.
What does Dion Supply replace?
It replaces the spreadsheets, shelf counts and paper reorder sheets many offices use to track supplies, and the vendor-by-vendor logins and emailed order forms used to buy them. Stock, prices, orders and invoices sit in one place, so dental supply management no longer depends on one person's memory.
Can I keep buying from my current distributors?
Yes. Dion Supply holds your existing distributor accounts, with your account numbers and contract prices, and compares them line by line with marketplace offers. An order to a distributor goes out as an emailed purchase order, or is recorded when your team places it on the distributor's own site. Dion adds accounts and loads price lists for you.
How does it work with my clinical and practice management software?
Dion Supply reads completed procedures from the Dion clinical record or from your practice management system through the Dion platform, and consumes the matching procedure kit, so counts follow the work. Supplier invoices that match are passed to Dion Insights as bills. It does not need patient names or tooth details to do any of this.
Does Dion Supply store patient information?
No. Dion Supply is built to hold supplies, orders and invoices, never patient records. When a completed procedure consumes a kit, patient identifiers and tooth details are removed before anything is stored, and its database has no patient fields. Which patient had a procedure stays in your clinical record.
Does it order by itself, or do people decide?
People decide. Dion Supply does not place an order on its own: a person builds the cart and submits it, and orders over your approval threshold wait for an approver. The software runs the routine checks, such as expiry, reorder points and price comparison, and drafts order follow-ups your team sends. It tracks supplies and never makes a clinical decision.
How do I get started?
Dion sets up new practices from the Dion console, adds distributor accounts and loads price lists, so there is nothing for your team to build. There is no self-service sign-up: your practice administrator creates each person's account. Suppliers receive an invitation from Dion and use the supplier sign-in.